Using AI in Everyday Work: 100 Realistic Scenarios for Professionals Who Work at a Computer
100 realistic scenarios: how work is done today, how it changes step by step with AI, a sample prompt to try with your own data, and a source for every piece of information.
Section 1: Email, correspondence and internal communication
This section is for office workers who spend a significant part of their day on email, chat and internal announcements. It shows where you can use Gmail and Gemini, Outlook and Microsoft Copilot, Teams, Slack, as well as ChatGPT, Claude and the Gemini app, on the same task.
Section 2: Meeting management
This section is for office workers who prepare before meetings, follow the flow during meetings, and document decisions afterward. The examples use Microsoft Outlook and Teams Copilot, Teams Facilitator, Google Meet Gemini, and Zoom AI Companion; menu names and licensing notes are based on the relevant product documentation.
Section 3: Creating documents, reports, presentations and visual content
This section is for office workers who prepare, edit or present documents every day. It covers practical workflows using Gemini in Google Docs and Drive, Gemini in Google Slides, Copilot in Word and PowerPoint, Microsoft Editor and Microsoft Translator. Feature availability may depend on the account having an appropriate plan and permissions from the organisation’s administrator. [54] [8] [55] [56]
Section 4: Excel/Google Sheets, data analysis and reporting
This section focuses on the real workflows of office workers who use Excel or Google Sheets every day. Excel Copilot, Google Sheets Gemini, the Google Sheets AI function, ChatGPT data analysis and Claude’s file creation features are covered, along with the step of checking the results. [69] [70] [71] [72]
Section 5: Research, knowledge management and rapid learning
This section is for office workers who gather information, compare sources and need to apply a new topic to their work every day. ChatGPT Deep Research, Gemini Deep Research, Claude Research, Perplexity Research, Gemini Notebook, ChatGPT Study mode and Claude Projects are covered in relation to different needs for research, learning and organizing internal knowledge. [84] [85] [86] [87] [88] [89] [31]
Section 6: Sales, marketing, corporate communications and customer service
This section covers recurring tasks, from a sales representative’s pre-call preparation to a customer service manager’s knowledge base update. The examples use Salesforce Agentforce, HubSpot Breeze, SharePoint agents, Hootsuite Social OS, Semrush SEO Writing Assistant, Zendesk Intelligent Triage, Intercom Inbox AI and Microsoft Copilot Studio. [102] [103] [104] [105] [106] [107] [108]
Section 7: HR, finance-accounting, legal-compliance, procurement and operations
This section is for office professionals who work with candidates, invoices, contracts, supplier quotations or operational records in their daily work. Editable drafts are prepared using Microsoft Copilot in Word, Copilot Chat, AI Builder in Power Automate and ChatGPT file analysis. The output is not a final decision that replaces expert review.
Section 8: Google Workspace + Gemini integration scenarios
This section is for office professionals who work with Gmail, Drive, Docs, Sheets and other Workspace tools every day. The scenarios cover Drive Projects, Gems, Gemini Notebook, Workspace Studio, Vids, Meet, Sheets AI function, Apps Script, AppSheet, Gemini Enterprise and Deep Research within Workspace together.
Section 9: Integration scenarios with Claude + MCP
This section is for computer users who want to connect Claude to office files, applications, knowledge bases and workflows in a controlled way. The examples cover MCP, Claude Desktop, remote and local connectors, Projects, Skills, Claude in Chrome, Claude for Excel and Claude Code together. [145] [146] [147] [148] [149] [150]
Section 10: Project management and autonomous agent workflows with Manus
This section is designed for office workers who track projects daily at their computers. The examples use Manus Projects, Automations, Connectors, Wide Research, Mail Manus, Cloud Browser, data visualization, AI dashboard builder and Slides; human review and approval checkpoints are maintained in every workflow. [167] [168] [169] [170] [171] [172] [173] [174] [175] [176]