Scenario 80: Combining Workspace research with external systems

Who and in what situation

Kerem is on the strategy team of a holding company. When evaluating a logistics provider, he wants to review SharePoint, Jira, Drive and Gmail records together.

How it is done today

Kerem searches each system separately and collects the links in a notes document.

How to do it with AI

1. The administrator configures the required enterprise data sources in Gemini Enterprise. Prebuilt connectors cover systems such as Confluence, Jira, Microsoft SharePoint and ServiceNow. [142]
2. Kerem searches within Gemini Enterprise using provider, project and risk terms. He checks that results reflect user permissions. [142]
3. Launch Deep Research in Gemini within Gmail, Drive, Docs, Sheets or Slides. Review the plan and add Gmail or Drive sources. [143]
4. When the report is complete, open and verify the external and Workspace sources used.
5. Record the sources in the Docs decision memo.

Example prompt

Find contracts, operational performance records and open risk records for {provider_name} in the connected enterprise sources. Then compare the Drive and Gmail sources using Deep Research. Write each finding with its source name, date and confidence level; do not generate conclusions that are not in the source.

Evidence and real-world example

The Gemini Enterprise documentation describes the product as an enterprise search and agent platform; third-party connectors and permission-aware search support this scenario. [142] The Deep Research documentation explains that Gmail or Drive is an additional source. [143]

Points to consider

The Gemini Enterprise documentation lists Standard, Plus, Pay-as-you-go and Frontline editions; there is a separate help center for Business. [142] Deep Research requires an eligible Workspace plan. [143] A large number of sources may exceed context capacity; verify the report. [133] Browser tab context is a Gemini in Chrome feature; managed accounts require Admin Console and Chrome policies. [144] Do not generalize Workspace privacy commitments to external connectors; apply your organization's data and KVKK policies. [40]

Sources for this scenario

40. Google Workspace Gemini veri koruması (support.google.com)
133. Use sources with Google Workspace with Gemini (support.google.com)
142. What is Gemini Enterprise (docs.cloud.google.com)
143. Use Deep Research in Gemini in Workspace apps (support.google.com)
144. Gemini in Chrome for administrators (support.google.com)