Scenario 75: Training video draft from a Drive presentation

Who and in what situation

Buse is an internal communications specialist at a logistics company. She turns a warehouse safety presentation into a short explainer video for new employees to watch.

How it is done today

Buse turns the bullet points in the Slides file into a script, searches for scene visuals, and edits the voiceover text in a separate document. She then revises the draft based on feedback from the team.

How to do it with AI

1. Type vids.new in your browser and select Blank Vid in the new file. [139]
2. Open File > Storyboard from the menu. In the Help me create field, describe the video's audience, duration, and goal.
3. Type @ in the prompt and select the relevant PDF or Slides file in Drive. Vids generates a draft flow, scene text, media, script, and voiceover suggestions related to the source. [139]
4. Review the scene boxes generated using Next; click a scene title to edit the text, add a scene with Add, or remove one with Delete.
5. Select a design and click Create the draft video. Replace the voiceover and media placeholders with internal visuals. [139]

Example prompt

Using the content of @{file_name}, prepare a short training video storyboard about {topic} for {target_audience}. Each scene should include a single message, narration text, and a suggested on-screen visual. Do not add safety rules that are not in the source.

Evidence and real-world example

No published customer case study was found for this use; the basis is the official help document for Vids Storyboard, which can link Drive PDF and Slides files using @. [139]

Points to consider

The feature requires an eligible Workspace subscription or Workspace Experiments and works only in new, unedited, untitled Vids files. [139] According to the document, a video is limited to 50 video and 50 audio objects; limits may change. [139] A subject matter expert should review the voiceover, scenes, and visuals before publication. The commitment that Gemini will not use Workspace data for model training applies to the feature within Workspace; do not transfer data to external video tools. [40]

Sources for this scenario

40. Google Workspace Gemini veri koruması (support.google.com)
139. Plan your video with AI in Google Vids (support.google.com)