Section 5: Research, knowledge management and rapid learning

Scenario 42: Scanning publicly available regulatory changes

Level: Intermediate · Tools: Gemini Deep Research; Google Search, uploaded files and reports

Who and in what situation

Murat, an operations planning specialist at a fictional logistics company, presents public announcements that could affect transportation and customs processes to the compliance team each month as a preliminary screening.

How it is done today

Murat searches institutional websites and PDFs separately, compares changes with previous notes and manually checks effective dates.

How to do it with AI

  1. At gemini.google.com, select Add Files > Deep Research. [85]
  2. Select sources in the Sources section; Google Search is the default source. Explicitly request official institutions and a date range in the prompt. [85]
  3. Submit the question, review the resulting plan using Edit plan and select Start research. [85]
  4. Open the report using Open. For each change, record the document name, date, link, affected process and the note “compliance review required.” [85]

Example prompt

Research transportation and customs announcements published for {country} and {sector} during {date_range}. Use official institutional sources first. For each item, include the document title, date, link, plain-language summary and the operational step that could be affected. Do not provide legal interpretations; flag points without sources.

Evidence and real-world example

No published company case study was found; the basis is the official documentation describing Gemini Deep Research’s real-time search, plan editing and report opening steps. [85]

Points to consider

Google states that reports are usually generated in 5-10 minutes, while complex reports may take longer. [85] Treat the report as a preliminary screening, not a legal decision. Read important dates and scope in the original document. Google’s Gemini Notebook help also states that AI responses may contain errors and professional verification may be required. [88]

Sources for this scenario

  1. Use Deep Research in Gemini Apps (support.google.com)
  2. Learn about Gemini Notebook (support.google.com)